Assistant/Associate Exhibitions Manager
The Museum is in the process of redesigning its 3rd floor Collections galleries and renovating its 4th floor education space. To assist with this process, we are seeking an Assistant/Associate Exhibitions Manager to serve as a project manager for special exhibitions, installations, and traveling exhibitions. The Assistant/Associate Exhibitions Managers duties will be primarily, though not exclusively, related to the Museum Collection within the context of the Jewish Museum’s robust exhibition program, overseeing and implementing all aspects of the planning process. The Assistant/Associate Exhibitions Manager is responsible for the management of assigned projects from approval through installation. They will also produce and communicate project plans while working closely with various departments across the Museum.
| Department: | Program Administration |
|---|---|
| Reports to: | Director of Program Administration |
| FLSA Status: | Exempt |
| Schedule: | Full-time; 18-month Fixed Term Position |
Responsibilities:
- Prepares and implements exhibition timelines, guiding the planning process simaltaneously for severl exhibitions at various stages of development.
- Prepares, monitors, and revises workplans that outline the workflow and deadlines for assigned exhibitions, installations and gallery rotations for each exhibition’s team, including curator(s), registrar, publications, designers, and installation crew. Tracks receipt of deliverables.
- Schedules and coordinates quarterly and monthly planning meetings for assigned projects, creates agendas, and follows-up on action items related to exhibition planning, as needed.
- Working together with the Director of Program Administration, serves as a point of contact for exhibition related contractors, including exhibition designers, fabricators, and other vendors. Fields queries and correspondence internally as appropriate.
- Reviews and disperses exhibition schematic drawings to key staff for review and approval. Troubleshoots and makes suggestions to keep designs within scope and on budget.
- Drafts contracts, creates budgets, and monitors expenses for assigned exhibitions.
- Coordinates and assists in the review/approval process of exhibition design elements, liaising with exhibition designers and curators.
- Manages administrative and production issues as they arise during exhibition installations. Demonstrates initiative and proactive thinking to solve problems swiftly and independently in complex situations.
- Coordinates the production and installation of artist fabricated exhibition components. With design and publications, manages workflows for exhibition graphics.
- Plans, schedules, and assigns work for external vendors in relation to the exhibition. Plans and establishes work schedules, deadlines and standards for acceptable work.
Communications:
Establishes communications, generates positive relationships, tracks information and follows through on arrangements with lenders, artists, participating venues, contractors, and relevant staff members
- Drafts, negotiates, and executes exhibition-related agreements with third parties in consultation with the Director of Program Administration, key stakeholders and Chief Counsel.
- Monitors contracts and payment schedules for all independent consultants/contractors working on exhibitions.
- Prepares pitch materials to solicit institutions as traveling exhibition venues. Tracks related correspondence offering exhibitions and maintains records on past and potential venues.
- Disseminates exhibition information to Museum departments and facilitates interdepartmental communication regarding exhibition process and progress.
Departmental:
Manages exhibition budgeting for projects, ensures clear communications surrounding the budgeting process, disseminates key information regarding exhibitions interdepartmentally, and streamlines the exhibition production process.
- Develops, tracks, and reconciles exhibition and project budgets.
- Manages and schedules inter-departmental logistics meetings. Create agendas, coordinates presentations, and create notes of action items following each meeting.
Requirements:
- B.A. degree in art, art history, museum administration, museum studies, or a related field preferred.
- 1-2 years relevant experience coordinating and/or managing complex exhibitions, programs or similar. Financial analysis and budgeting experience is helpful
- Aptitude to work across departments and disciplines in a highly collaborative, goal-oriented manner; ability to maintain a professional and positive attitude in a dynamic and creative setting.
- High degree of organizational skill and ability to handle multiple projects in various stages of development; demonstrated ability to proactively prioritize and manage time, juggle multiple duties and tasks, and meet deadlines.
- Strong verbal and written communication skills, effective and diplomatic negotiation skills.
- Command of project management software, Microsoft Office, budgeting development and tracking, and contract preparation.
Salary Range for Position: $67,500 - 73,000
Send Resume with Cover Letter To:
Director, Human Resources
The Jewish Museum
1109 Fifth Avenue
New York, NY 10128
The Jewish Museum is committed to diversifying its staff and encourages individuals of all abilities and ethnic, racial, and religious backgrounds to apply for this position. The Museum is an equal opportunity employer and does not discriminate on the basis of any protected characteristic prohibited by applicable law.
This is a unionized position with covered employees represented by Local 2110, UAW, AFL-CIO.
The Jewish Museum is an Equal Opportunity Employer.